Every company or organization produces huge volumes of paperwork, which require careful management to ensure the tracking of version, secure storage and rapid retrieval. A better organization of documents makes it easier to locate and manage documents, which facilitates the process of making decisions and problem-solving, as well as reduces the cost of manual data entry and processing.

Create an outline of your document workflow to streamline your documentation workflows. This will detail the steps of your process and the people who will be involved in each process, as harvard business review well as what kind of documents you’ll have to complete and send to the recipient. Then, you can use a low code workflow software such as frevvo to streamline the process by uploading and digitising documents. Once your documents are digitalized, they can easily be shared between teams and users can sign them using their eSignatures. This means that there is no need to print and faxing, thereby reducing time, and improves collaboration.

Furthermore, a simplified document workflow can help reduce your paper use by up to 70%. It can also help you improve efficiency by reducing the number of steps and handoffs in your workflow, which results in better project timeliness. In addition, document automation can minimize human errors by eliminating manual tasks that are repetitive and eliminating the risk of lost documents.

Streamlining processing of documents also helps create the creation of a more connected and data-driven work environment. This improves communication between team members, allowing them to work together and make informed decisions based on accurate data. Lastly, it allows you to comply with regulatory requirements and improve compliance. It allows you to track changes in documents over time and find and correct any errors.