Online board meetings are a great way to bring your Board together without the constraints of space, time or travel. There are many challenges to make these meetings as productive as possible. This article will provide suggestions to make your online board meetings as productive as you can.
Keeping everyone engaged. Board members online might be less inclined than in person to speak up, which could limit the flow of the meeting and make it difficult to discuss. This can cause confusion and miscommunication. This can be solved by ensuring the correct technology is being used and creating clear communication protocols for virtual meetings.
Board meetings require a lot of preparation. Board management software that has document storage makes it easier to stay on top of assignments and tasks. This allows the board meeting to concentrate on the crucial topics and helps with the overall efficiency of your board.
Mute buttons can be an important tool in online board meetings. When people work at home, they might have pets, children or even coworkers. These distractions can cause a lot of difficulty to focus on the discussion. Disabling everyone from speaking until they’re speaking is a simple way to stop these distractions from affecting the meeting. The agreement on maximum time for speaking can also prevent one person dominating the discussion. The presence of a person to take minutes will ensure that all points are documented and incorporated into the meeting notes. Setting a time limit for each agenda item could help ensure that the meeting runs smoothly.