Collaboration and innovation are essential for the members of boards of technology companies. Board portal software helps facilitate the work you do before, during, and after your meetings to help drive strategic initiatives forward. Comprehensive software for managing boards protects sensitive information, enhances governance and communication, and helps save time and thedailyboardroom.com/board-meeting-voting-terminology/ money.

Board portals replace the cumbersome distribution of documents for board meetings with an encrypted, secure platform that delivers and stores board documents in a user-friendly format. Multi-factor authentication that requires a password and unique code to gain access, minimizes security risk. Availability messages are used to ensure that directors are connected to portals before gaining access. Board of directors portals include a dedicated audit log that tracks the transactions’ history, ensuring transparency and compliance with internal data policies.

After connecting to the portal, directors are able to review the scheduled meetings and meeting preparation items from a dashboard that displays the agenda, scheduled polls and tasks that have been assigned, as well as more. With just one click and a single click, they can join remote video conferences, which will automatically connect to their preferred web-based conferencing tools and show up on their dashboard.

After the meeting, a single click converts agenda items into draft minutes of the meeting and can be distributed to be approved by anyone on any device. Dedicated portals are more secure than free online file-sharing programs However, they provide integrated support for governance and working on devices that directors use. The best choices are those which offer features that boost board member engagement, by working in the same way as board members. This makes them more practical than traditional board books or paper-based processes.